Adding or Changing Competition Entries Using The Member Log-In Form
Once your membership application has been processed to reflect your paid-up status and you have been classified
to participate in competitions you can access your data to change your mailing address, telephone number, email address, etc.
DO NOT CHANGE YOUR NAME. Your name is initially used to auto create your user ID and is maintained as a key to
access all competition information. Changing your name will corrupt your database file.
Provisions have been now been made in the software to protect the name field.
*** Note *** This site uses messages that “pop-up” on your monitor to provide reminders and error messages.
Some browsers see these as “pop-ups” as potential security risks and have features to disallow them using browser settings.
These messages and warnings are sometimes very important so you allow “pop-ups” for this website in your browser in order
to view them.
All access is through the Member Log-in Form:
http://www.hccny.org/competition/digital/MemberLogin.htm
You will need to enter your user ID and Password to gain access to your data. These fields are case sensitive.
Assure you use capitals and lower case as appropriate for your user ID and Password.
If you forgot your password, you must know your user ID exactly, with proper case for letters to use the “Forget Your Password”
feature. Clicking on the “Forget Your Password” red letters will open a window that will allow you to enter your user ID and
receive an email with your password. Of course if your email address is incorrectly typed on your membership form, or it is old
and no longer current you will not receive the information and you must contact an administrator.
Once you log in and gain access to your member menu you can do the following:
Edit your membership information.
Make or Change a Competition Entry.
View your competition results.
Use the file upload backup procedure to help assure we receive your digital image files. This is strictly a precautionary measure
and should only be used as a backup to the normal entry procedure. It is not an alternative method.
It will only be necessary until we are sure the system is functioning as expected!
Clicking on the Edit My Info button will bring you to your application form.
As mentioned above; DO NOT CHANGE YOUR NAME.
Clicking on the Make or Change a Competition Entry button will bring up the competition entry form.
The form is separated into three sections; the competition month appears at the top right corner.
Select the appropriate month for your entries at the Top Right Corner of the form.
This system permits you to enter images well in advance of the competition and you can actually submit entries
for the entire season using this system
The Projected Images Category replaces our “Slides” competition and uses a browse feature to upload images.
NAMING CONVENTION for Projected ImagES
The Naming Convention has gone through a revision and has been simplified to allow you to enter the title of the image only.
If you would like to include your name to help identify your images, should a problem exist, we recommend you use your user ID
and separate it from the title by using a hyphen (or dash “-“ as it is frequently called).
Image Titles:
Any name but 36 characters Max and none of the following characters \ / : * ? “ < > . In general, we recommend you
AVOID ALL special characters in your title although apostrophes are allowed.
Some software programs designed to resize and name for the Web will truncate a file name to as little as 21 Characters.
You should check your file name to assure the entire desired name is correctly stored along with your image when resizing.
FORMAT REQUIRED FOR PROJECTED IMAGES:
All images must be .JPG images.
All images must be sized to a maximum dimension (horizontal or vertical) of 750 pixels. Exceeding this will result in your images
being cut-off (the projector will not be able to handle larger images)
This is very important and a method to Resize Your Images has been published in the February 2008 Newsletter.
http://www.huntingtoncameraclub.org/PDFfiles/HCC%20Newsletter%20feb%202008.pdf
After resizing your images for a digital projected competition put them in a folder that you can readily locate
(One located on your Desktop is a good place) and name them using the naming convention above.
The form has space for two entries for the month. The make-up space is a place holder to allow entries for those months that you
could not compete.
(A maximum of three make-ups are permitted per year, but only one (1) in any month in a category)
Click the browse drop-down menu and your computer browser window appears. Locate the image you want to submit, highlight, by
clicking it and then select it by clicking OPEN (*** Tip… you can simply double click the file to make the selection a single step ***).
Do the same for Image #2 and the make-up.
At any time in the future before competition is closed for that month(typically the Sunday before the monthly competition at 8pm)
you can repeat the process to replace your image with a different one.
Your original entry will appear in bold letters above the Browse button.
To change an entry:
Select the month and your prior entry information will appear above the Browse button that you used to make the original entry
(see form image above). This will remind you of the entry that you selected earlier and which was entry #1 and entry #2.
Click the “Browse” button along side the appropriate projected image entry line and reselect a new image for entry from your
computer file browser. The complete “path” will appear on the form. Do not worry about that as only the actual file name will
be captured by the software, along with the image when it is uploaded.
Once again: At any time in the future before competition is closed for that month(typically the Sunday before the monthly competition at 8pm)
you can repeat the process to replace your image with a different one.
Your original entry will appear in bold letters above the Browse button.
Note: Your Color or Black and White print entries simply appear inside the text box and can be changed by deleting the characters and re-typing
the appropriate name.
Color or B&W Print Categories:
The form has space for two entries for the month.
The make-up space is a place holder to allow entries for those months that you had not competed
(A maximum of three make-ups are permitted per year per category to allow for missed competitions)
Simply type just the title of your image as it will appear on your print label on the back of your print.
We recommend using the same convention as for “Projected Images”.
You must attach a print label on the back of your print in the upper right corner. It must have your name printed legibly along with
an arrow indicating presentation orientation, the print title, date of competition and a place for your score.
If it is a make-up that should also be indicated.
To Submit your entries:
At the bottom of the form Click SUBMIT.
Your competition projected image entries will be uploaded to the web server, and your print titles stored for you as entries
for the month selected.
You need not be present to compete. If you will not be present arrange for someone to bring your prints to the meeting
for submission.
Your projected images are stored on the website and will be retrieved by the competition committee before competition and entered
in random order. This requires a deadline of 8:00pm on the Sunday prior to the scheduled competition date.
Competition entries will not be accepted after that time.
Your prints will be placed in proper order by the sign-in people; requiring all entries to be submitted 15 minutes before the published
start of the meeting.
Clicking on the “View My Competition Results” will at any time bring up a window with your recorded competition results.
Note: This is a very wide window and has a scroll bar at the bottom to allow you to scroll horizontally to see all of your
entries for each month along with the scores recorded.